Procedure for Sponsoring the CPSWQ Exam Review Course
May 2008
TABLE OF CONTENTS
Overview of Instructor Responsibilities
Procedure for Organizing a CPSWQ Exam Review
Procedure for Sponsoring the CPSWQ Exam
Introduction
CPSWQ, Inc. has standardized CPSWQ Exam Review and Approved Instructors across the United States to teach the courses.
Overview of Instructor Responsibilities
Each approved CPSWQ Instructor must sign an agreement with CPSWQ, Inc. that is renewable annually. Under the agreement, it is the responsibility of the Instructor to arrange all course scheduling and provide instructor services, as approved by CPSWQ, Inc. "Instructor Services" are defined as presentation of standardized course materials prepared by CPSWQ, Inc. and provided to the Instructor for instructing the CPSWQ Exam Review.
CPSWQ, Inc. will provide the Instructor with all course materials, including an Instructor's Manual, visual aids on CD, and updates when available. CPSWQ, Inc. owns the copyright, title, and all materials used in the CPSWQ Exam Review presentations.
The Instructor must provide a minimum of six (6) hours of classroom instruction per course day. The Instructor should provide at least two 15-minute breaks, one mid-morning and one mid-afternoon, plus a lunch break in the schedule.
The Instructor must purchase from CPSWQ, Inc. enough exam review study guides for all course attendees at $60 each. The Instructor may not independently reproduce the course notebooks.
The Instructor must pay all expenses related to presenting the course, including travel, room and audio-visual expenses. The Instructor may charge a reasonable course fee to cover expenses. Meals, coffee breaks, or other refreshments are optional and at the discretion of the Instructor.
Procedure for Organizing a CPSWQ Exam Review
If a Sponsoring Organization's Chapter, group, agency, company, or other organization would like to sponsor a CPSWQ Exam Review, contact the CPSWQ, Inc. Executive Director,to obtain a list of Approved Instructors. The Executive Director may be reached at (828) 655-1600 or info@cpswq.org.
The sponsoring group would then contact the Approved Instructor to coordinate the presentation of the course. The group and the Instructor would work out the details of the course venue, dates, and costs. The Instructor would purchase the study guides from CPSWQ, Inc. and present the course.
It is up to the sponsoring group to work out a financial arrangement with the Instructor that addresses cost and profit distribution. Costs that an Instructor might want reimbursed include travel costs, study guide costs, and teaching time. Additional costs that may be incurred include advertising, meeting space, meals, and audio-visual equipment. Once these details are worked out, the sponsoring group can determine an appropriate amount to charge the attendees.
The sponsoring group and the Approved Instructor are responsible for advertising and promoting the course. CPSWQ, Inc. will put the information on its web site. Other venues for promoting the course might include the sponsoring organization's web site, newsletter, and email notices. The CPSWQ Exam Reviews may be presented in conjunction with other training courses.
Procedure for Sponsoring the CPSWQ Exam
An organization desiring to sponsor the CPSWQ Exam should contact the CPSWQ Administrative Office to arrange details for the exam. The Administrative Office will help the organization find an Approved Proctor.
The sponsoring organization is responsible for handling registration for the exam and for sending a list of prospective examinees to the CPSWQ Administrative Office seven (7) days prior to the exam date. The office will verify each examinee's eligibility and notify the sponsor of any discrepancies. If the list of examinees is received within the seven days, the exam sponsor may be responsible for paying any extra shipping costs for the exam materials.
The sponsoring organization is also responsible for providing an appropriate facility for the exam and for paying any compensation to the Approved Proctor. In choosing the facility, the following factors should be considered:
- Amount of traffic and noise in or near the examination area
- Adequate lighting and seating for examinees
- Availability of restrooms.
The proctor is responsible for the following:
- Receiving and maintaining control of exam materials.
- Conducting the examination in accordance with Instructions for Exam Proctors.
- Returning all exam materials to CPSWQ, Inc. in a timely manner.
As a reminder, only applicants who have been approved by CPSWQ, Inc. may sit for the exam. The application process takes about 45 days, so it is important that the exam date is established and announced early enough so that prospective examinees will have sufficient time to become approved.
Note, if the exam is being sponsored in conjunction with the CPSWQ Exam Review, the Approved Instructor is responsible for proctoring the exam. If the Approved Instructor will not be available to proctor the exam, the CPSWQ Administrative Office must be notified thirty (30) days before the scheduled exam date. If an Approved Proctor cannot be identified, the exam date may have to be rescheduled.
